Democratic Deliberation Management System of Shandong Equipment Manufacturing Industry Association

In order to standardize the deliberation behavior of this association, based on the association's articles of association and combined with the characteristics of this association, we have formulated a democratic deliberation management system for this association:

1、 The basic principles of deliberation:

1. The principle of democratic centralism.

Based on the nature of the matter, determine the scope of participants in the deliberation, and form a centralized and unified opinion on the basis of democratic deliberation.

2. The principle of minority obeying the majority.

Formulate meeting resolutions in accordance with the provisions of the association's articles of association and meeting system.

3. The principle of subordinates obeying superiors.

The resolution of the President's Office shall comply with the resolution of the Council; The resolutions of the board of directors shall be subject to the resolutions of the general meeting of members or the representative meeting of members.

In daily work command and coordination, according to the position of the council members, subordinates obey the command and coordination of superiors.

2、 The scope and authority of deliberation of organizational structures at all levels

1. General Meeting or Representative Meeting of Members

（1） Formulating and amending the articles of association;

（2） Election and dismissal of directors, supervisors, presidents, supervisors, vice presidents, and secretaries general;

（3） Deliberate the work report and financial report of the council;

（4） Deciding on termination matters;

（5） Develop and revise membership fee standards;

（6） Develop and revise the work policies and development plans of this association;

（7） Develop and revise self regulatory agreements;

（8） Deciding on the evaluation, achievement, commendation, and reward items;

（9） Deliberate the work report of the supervisory board.

2. The Council

（1） Implement the resolutions of the member representative assembly;

（2） Add or remove directors and executive directors, and submit them to the member representative assembly for confirmation;

（3） Preparing to convene a general meeting of member representatives;

（4） Report work and financial status to the member representative assembly;

（5） Deciding on the absorption or expulsion of members;

（6） Deciding to establish administrative offices, branch offices, representative offices, and entity offices;

（7） Deciding on the appointment of Deputy Secretary General and main responsible persons of various institutions;

（8） Lead the various institutions of this association to carry out their work;

（9） Develop internal management systems;

（10） Deciding on other significant matters.

3. President's Office Meeting

（1） Implement resolutions of the General Assembly, the Council, and the Executive Council;

（2） Propose proposed topics to the Council and Executive Council.

3、 Procedure and discipline for deliberation

1. All levels and types of meetings must have clear agendas, and the moderator should introduce the agenda and topics of the meeting to the attendees at the beginning of the meeting.

2. Participants must adhere to the meeting agenda and are not allowed to change it arbitrarily.

3. Temporary motions shall not be inserted into the established agenda. If there is a temporary motion, it should be proposed after the established agenda is completed. If the host or a majority of attendees believe that the motion can be discussed or studied in this meeting, the agenda for the temporary motion can be added to this meeting. If the motion is indeed necessary for discussion and research, it can also be included in the next meeting for discussion and research.

4. When speaking at the meeting, the moderator shall be responsible for scheduling, and participants shall not interrupt the speaker's speech at will. If the speaker's speech deviates from the agenda and topics of the meeting, the moderator should promptly remind and correct it.

5. Advocate holding short meetings, highlighting themes, saving time, speaking freely, fully promoting democracy, and avoiding a one size fits all approach.

6. When the meeting recorder encounters difficulties in recording, they allow the recorder to request the speaker to repeat the unrecorded content.

7. The content of the meeting that has not yet reached a resolution, different opinions expressed during the meeting, and confidential information should not be disseminated arbitrarily after the meeting to prevent ideological confusion and negative influence.

8. The next meeting should summarize the implementation of the resolutions and tasks assigned in the previous meeting, and report it appropriately.

This system has been approved by the second council of the first session of the Shandong Equipment Manufacturing Industry Association

Shandong Equipment Manufacturing Industry Association

July 28, 2018