Regulations on Archive Management of Shandong Equipment Manufacturing Industry Association _ Rules and Regulations _ About Us

Chapter 1 General Provisions

Article 1 In order to strengthen the archive management of Shandong Equipment Manufacturing Industry Association (hereinafter referred to as "the Association"), effectively protect and utilize archive resources, and safeguard the legitimate rights and interests of the Association, this regulation is formulated.

Article 2 The archives referred to in these regulations refer to various historical records in different forms, such as documents, texts, charts, account books, vouchers, reports, technical materials, computer disks, audio and video, films, honor objects, certificates, etc., that have preservation value for the association directly formed in various business, enterprise management, public relations and publicity activities of the association in the past and present.

Article 3 The secretariat of the association has the obligation to protect archives.

Article 4 The association's archive work follows the principle of unified leadership, graded storage, and retrieval.

Chapter 2 Archives Management Institutions and Their Responsibilities

Article 5 The Secretariat of the Association designates a dedicated person to be responsible for archive management.

Article 6 The archival work is under the unified leadership of the association president, and the association secretariat is responsible for receiving, collecting, organizing, filing, and preserving the archival work.

Article 7 The secretariat of the association should gradually improve the archive system, ensure the safety and convenient use of archives, adopt scientific methods, and gradually achieve modernization of archive management.

Chapter 3: Management of Archives

Article 8 Archive organization method:

（1） Method: Based on the characteristics of the problem, create a small questionnaire, one for each issue.

（2） Steps:

1Collect Prepare the previous year's paper and prepare the current year's paper.

2Organize Organize according to classification and establishment time.

3Classification Classify according to the category classification method

4, filing Distinguish between different values to determine the storage period: mainly divided into three types: permanent, long-term, and short-term.

Article 9 The process management of archives: All archival materials belonging to the association, including various documents, texts, charts, account books, vouchers, reports, technical materials, computer disks, audio-visual, film, honor objects, certificates, etc., that need to be archived after the event is over must be promptly transferred to the archive room for safekeeping, and no one is allowed to take them for themselves.

Article 10 The supervision of archives is undertaken by the Secretary General of the association. Responsible for supervising the overall directory of archives and the directory of pre filing materials, conducting regular or irregular inspections, and supervising the management of archives.

Article 11 The destruction of archives must be approved by the president of the association, and two or more people should be responsible for supervising the destruction and signing on the list.

Article 12 The classification and numbering of association archives require operation according to relevant archive classification and numbering.

Article 13 The various economic contracts signed by the association in carrying out external business shall be handled in accordance with the Contract Management Regulations.

Article 14 The borrowing of archives must be done by filling out the archive access form as required. Generally, important documents and materials related to the association cannot be taken out at will. If it is necessary to take them out for work purposes, the archive borrowing procedures must be completed and approved by the Secretary General before they can be taken out. They should be returned immediately after use. Readers must keep the borrowed files properly and are not allowed to copy, exchange, alter, stain, draw lines, etc. without authorization. They must also not place them randomly to avoid loss.

Chapter 4: Archive Backup System

Article 15 All valuable documents, reports, business records, etc. of the association must be backed up.

Article 16 The secretariat of the association should adopt computer management and work as much as possible to facilitate the digital processing and storage of business data. The data and files stored in the computer shall be managed in accordance with the "Computer Management Measures".

Chapter 5 Handling Regulations

Article 17 If one of the following behaviors occurs, depending on the severity of the circumstances, they will be given100-500If the deduction of salary constitutes a crime, criminal responsibility shall be pursued in accordance with the law:

1. Damaging, losing or destroying association archives without authorization;

2. Unauthorized provision or copying of association archives to the outside world;

3. Altering or forging archives;

4. Archive managers who fail to report and archive in a timely manner or have poor management;

5. Those who borrow, take out, or access files without following the procedures will be subject to the same punishment as the file manager.

Chapter 6 Responsibilities

Article 18 This system applies to all staff members of the association.

Article 19 The supervisory responsible person for this system is the Secretary General of the Association, and the first responsible person is the designated data administrator.