Shandong Provincial Department of Science and Technology: Notice on Organizing and Carrying out the Application for High tech Enterprises in Shandong Province in 2025

Lukozi [2025] No. 63

Each city's science and technology bureau, industry and information technology bureau, finance bureau, tax bureau, and relevant units:

In order to thoroughly implement the spirit of the Third Plenary Session of the 20th Central Committee of the Communist Party of China, conscientiously implement the deployment requirements of the Provincial Party Committee and the Provincial Government, further strengthen the main position of enterprises in scientific and technological innovation, develop and strengthen large-scale high-tech enterprises, and promote the simultaneous improvement of quantity and quality of high-tech enterprises, in accordance with the "Management Measures for the Recognition of High tech Enterprises" (Guoke Fa Huo [2016] No. 32, hereinafter referred to as the "Recognition Measures") and the "Guidelines for the Management of High tech Enterprise Recognition" (Guoke Fa Huo [2016] No. 195, hereinafter referred to as the "Work Guidelines"), the relevant matters for the application of high-tech enterprises in 2025 are hereby notified as follows:

1、 Declaration scope

（1） Resident enterprises within the administrative region of Shandong Province (excluding Qingdao City) that comply with the relevant provisions of Article 11 of the "Recognition Measures" (excluding high-tech enterprises recognized within the validity period of 2023 and 2024).

（2） High tech enterprises recognized by the Shandong Province High tech Enterprise Certification Management Organization in 2022, as well as high-tech enterprises recognized by other provinces (cities) and relocated to Shandong Province (excluding Qingdao City) within the validity period in 2022, shall have their high-tech enterprise qualifications valid until 2025 in accordance with the provisions of the "Certification Measures". If the enterprise needs to reapply for certification, it shall handle it in accordance with the provisions of this notice. At the same time, if there is a change in the name of a high-tech enterprise recognized in 2022, the application for recognition must be submitted after completing the name change of the high-tech enterprise.

2、 Time schedule

This year, the Office of Shandong Province High tech Enterprise Certification Management Agency (hereinafter referred to as the Provincial Certification Office) will handle enterprise certification applications recommended by various cities in three batches. The deadline for the first batch of acceptance is June 30, 2025, the deadline for the second batch of acceptance is July 30, 2025, and the deadline for the third batch of acceptance is August 29, 2025.

Each city's science and technology department needs to complete the review and recommendation of enterprises in each batch through the system before the deadline for centralized acceptance of applications, and coordinate the organization of application work to avoid excessive concentration. The deadline for enterprises to submit certification applications through the system shall be subject to local notifications.

3、 Declaration Procedure

（1） Self evaluation

Enterprises shall conduct self-evaluation in accordance with Article 11 of the "Recognition Measures" and Part 3 of the "Work Guidelines". Those who meet the self-evaluation criteria may prepare their own application materials in accordance with the requirements of this notice.

（2） Online declaration

1. Registration. The applicant enterprise logs in to the "High tech Enterprise Certification Management Network" (referred to as the "High tech Enterprise Certification Network"), website: https://www.innocom.gov.cn ）Fill in the information as required, and proceed with the subsequent application work after passing the real name authentication review. Registered enterprises do not need to re register, and can log in to the system with their original username and password to apply.

2. Online declaration. The application and recognition of high-tech enterprises shall be carried out in a paperless manner. Enterprises shall fill in the recognition application information according to the system requirements on the "High tech Enterprise Recognition Work Network", and provide attachment materials (specific material requirements are shown in Attachment 1, original copies must be scanned), and submit them in a timely manner through the network system to complete the online filling. For classified enterprises, the application materials should be declassified in accordance with relevant national regulations on confidentiality work to ensure the security of classified information.

3. Notification commitment system. According to the requirements of the "Notice of the Ministry of Science and Technology on the Implementation of the Notification and Commitment System for Certification Matters Related to the Recognition of High tech Enterprises" (Guoke Fa Huo [2021] No. 362), the business license and other enterprise registration documents, as well as the patent certificate and other enterprise intellectual property documents in the application materials for the recognition of high-tech enterprises, shall be subject to the notification and commitment system. Enterprises can independently choose whether to apply the disclosure commitment system for handling. If the notification commitment system is not selected, the enterprise shall provide the necessary proof materials for relevant matters in accordance with regulations.

（3） Review recommendation

1. Review of application materials. The science and technology departments of each city shall carefully review the application materials of the local enterprises as required, and prevent the review from becoming a formality and going through the motions. Focus on reviewing the authenticity, effectiveness, and compliance of the intellectual property rights of the declared enterprise, the research and development activities and achievement transformation in the past three years, the personnel and high-tech products (services) of the science and technology activities in 2024, and the level of research and development organization and management; Together with the same level departments of industry and information technology, finance, taxation, etc., review whether the qualifications of the intermediary agencies entrusted by enterprises comply with the relevant provisions of the Work Guidelines.

2. Review of violations. Each city's science and technology department should strengthen communication and contact with functional departments such as the same level of development and reform, emergency management, market supervision, and ecological environment, and provide opinions on whether major safety and quality accidents, serious environmental violations, and serious dishonesty have occurred in the year before the enterprise's application for recognition.

3. On site inspection. The science and technology departments of each city shall conduct on-site inspections of the declared enterprises, truthfully record the problems found during the inspections, and fill out the "Verification Opinion Form for High tech Enterprise Recognition Declaration" (see Annex 2). The focus shall be on verifying the actual business situation of the declared enterprises that obtained intellectual property rights in the year of declaration, had less than or equal to one insured person, and were listed as dishonest persons subject to enforcement. Enterprises that are found to be inconsistent with the declared materials, engage in fraudulent behavior, or do not meet the declaration requirements during on-site inspections shall not be recommended for reporting.

4. Summarize and recommend for reporting. The science and technology departments of each city should promptly recommend and report enterprises that meet the conditions for high-tech enterprise recognition through the "High tech Enterprise Recognition Work Network", and summarize the situation of the local enterprises to issue a formal recommendation letter (please briefly explain the progress of on-site verification work in the recommendation letter), and submit it to the Provincial Recognition Office.

4、 Job requirements

（1） Optimize the management services for high-tech enterprise certification. The science and technology departments of each city should work with the industry and information technology, finance and tax departments at the same level to strengthen policy publicity and implementation, make full use of the government department website, WeChat official account, live broadcast and other media, strengthen the interpretation of policies related to the identification of high enterprises, guide enterprises to deeply understand the identification policies of high enterprises, accurately grasp the application conditions, and effectively improve the application quality. Deepen the reform of streamlining administration, delegating powers, streamlining review processes, responding quickly to enterprise needs, optimizing the business environment, and promoting innovative development of enterprises.

（2） Consolidate the main responsibility of enterprises. The high-level enterprise application materials submitted by enterprises are the basis for review and expert evaluation by relevant departments. Enterprises must strictly prepare the application materials in accordance with the relevant standards and requirements of the "Recognition Measures" and "Work Guidelines", be responsible for the authenticity, validity, completeness, and legality of the materials, and actively cooperate in the material review and on-site verification work. If an enterprise provides false promises or engages in fraudulent behavior, once discovered and verified, the Provincial Accreditation Office will cancel its application qualification and record it in the record of scientific research dishonesty in accordance with relevant regulations such as the "Accreditation Measures" and the "Shandong Province Scientific Research Integrity Management Measures" (Lukezi [2024] No. 84). At the same time, enterprises should attach great importance to the retention of information for future reference after qualification application, and strictly follow relevant requirements to fully retain the certification application form and related procedural proof materials.

（3） Standardize the management of intermediary agencies. Enterprises should select qualified accounting firms, tax accounting firms, and other intermediary agencies to carry out special audit (certification) work in accordance with the requirements of the Work Guidelines. Invoices for paying audit (certification) report fees should be retained for future reference. Intermediary agencies should select a science and technology department in a prefecture level city within the province according to job requirements and submit their own qualification certification materials; Provide the "Intermediary Institution Declaration Form" (see Annex 3) to the enterprises served; Provide audit (certification) reports based on facts, including annual audit reports, special audit reports, etc. The first page of the report must have the industry unified supervision platform for certified public accountants registered by the Ministry of Finance（ https://acc.mof.gov.cn/ ）Or the QR code and report code registered with relevant industry associations. At the same time, other intermediary agencies providing services related to the identification of high-tech enterprises shall not use the name of the science and technology department to carry out consulting services, and it is strictly prohibited to assist enterprises in falsifying or providing false identification materials. For intermediary agencies that make serious mistakes or engage in fraudulent behavior in their work, the Provincial Accreditation Office will announce on the "High Enterprise Accreditation Work Network" that they are not allowed to participate in high enterprise accreditation related work for three years from the date of announcement, and will be recorded in the database of serious dishonesty in scientific research integrity according to regulations.

（4） Strengthen the prevention and control of corruption risks. Each city's science and technology department should conscientiously implement the spirit of the central eight point regulation, effectively strengthen the prevention and control of anti-corruption risks in key links and key positions, and shall not entrust or designate any unit, department, or individual to prepare application materials for the applying enterprise, directly accept materials submitted by non applying units, or entrust any third-party intermediary agency to conduct on-site audits. Remind all enterprises to firmly resist behaviors such as demanding improper money on the grounds of promising to be recognized by high-level enterprises, and report them to relevant technology departments in a timely manner. Any promise or fee collection made to enterprises under the guise of the technology department is illegal. We must strengthen our awareness of prevention, beware of being deceived, and ensure the fairness and standardization of the declaration work.

（5） Submit materials on time. The science and technology departments of each city should submit their review and recommendation opinions through the system before the deadline for the provincial recognition office to accept the application in batches. They should also submit the recommendation letter, recommendation summary table (see Annex 4), intermediary agency review summary table (see Annex 5) (four copies of each paper material), intermediary agency certification materials in PDF format, declaration verification opinion form in PDF format, and electronic version of enterprise recognition application materials to the provincial recognition office. The electronic version of the recommendation letter, recommendation summary table, and enterprise recognition application materials should be copied to the same level departments of industry, information technology, finance, and taxation.

Material submission address: Room 1105, Science and Technology Building, No. 607 Shunhua Road, Jinan City